Transaction Coordinator

Looking for a talented and motivated transaction coordinator to join our team! We offer support, including vacation coverage and assistant training. Our company values work-life balance and aren't looking to change the flexible schedules you've grown accustom to. As a member of our team, you will have access to the latest technology and tools to help you perform your job efficiently and effectively. We are committed to providing a supportive and collaborative work environment that fosters growth and development. If you're looking for an opportunity team up with other Transaction Coordinators and be in more control for your schedule. Apply today and become a part of our dynamic team.

California Only

Work Flow.

Job Description.

We are seeking a highly organized and detail-oriented transaction coordinator to join our team. In this role, you will be responsible for managing real estate transactions from start to finish, ensuring that each transaction is executed smoothly and efficiently. You will work closely with clients, agents, lenders, and other stakeholders to ensure that all aspects of the transaction are completed in a timely manner.

Responsibilities:

Manage and organize all transaction paperwork, including contracts, addendums, and disclosures
Coordinate with clients, agents, and lenders to ensure that all deadlines are met
Communicate regularly with all parties involved in the transaction to keep them informed of the status
Assist with preparing disclosure packets, maintaining broker files, and submission of all documentation to storage systems
Ensure that all necessary documentation is completed and submitted accurately and on time
Maintain a high level of customer service and professionalism throughout the transaction

Requirements:

At least 1 years of experience in real estate transaction coordination and 50 transactions managed.
Current real estate license that is not held with any brokerage actively (if you are in the process of obtaining your license but have the experience please provide verification)
Must be willing to stop actively selling real estate. Referal only options will become available.
Must possess an active business license or operations tax certificate issued by their local county. While maintaining a corporation (LLC or Corp) is not a requirement, this option is available if preferred.
Strong organizational and time-management skills
Excellent communication and interpersonal skills
Ability to work independently and manage multiple tasks simultaneously
Detail-oriented and able to work in a fast-paced environment
Thorough understanding of real estate contracts and transactions

If you are a motivated and experienced transaction coordinator who is passionate about providing exceptional customer service, we want to hear from you. We offer competitive compensation splits as well as opportunities for growth and advancement within our company. Apply today to join our dynamic team!

This team is for proactive individuals who want to build their own business under the umbrella of AIDE.

Compensation.

Team-Based TC:
- Support: Coaching, one-on-one trainings, and lead generation.
- Benefits: Invoicing, systems support, and insurance.
- Branding: Your own webpage, brand awareness, and social media presence.
- Fees: $100 monthly tech fee.
- Earnings: Starting splits are 50/50 per transaction
- Access to assistants for maximum output
- Space is limited
Independent TC:
- Support: Systems, insurance, and group trainings.
- Branding: Brand exposure with blogs, content, paid ads
- Access to trained assistants for maximum output
- Fees: $300-$500 Monthly (Dependent on volume)
- Must maintain a high level of service and attend several trainings throughout the year

Key Note:

The main distinction between the two options lies in lead generation support and compensation splits, tailored to match your experience and business level.

TC Rates: You are allowed to set you own rate, it is prefered that you do not have a rate less than $400 per transaction. All incoming leads will be based on posted rates unless discount is being offered. It is the TC's option to opt in or out of discounts and promotions..

Please review service levels and full description of what each level entails by clicking link below.

Services

Your options.

Lead Generation.

An integral part of our support and growth systems for our team. This program is designed to connect you with high-quality leads, ensuring a steady flow of potential clients and opportunities for business growth.

Program Features:

Quality Leads: We provide leads that have been thoroughly vetted and have shown a clear interest in hiring a transaction coordinator. This includes individuals ready to start a transaction immediately and those planning for future business.
Expectation of Prompt Response: It's crucial that all leads are treated with equal importance and urgency. Immediate contact, or at the very least, same-day communication, is expected. Inconsistent or delayed response to leads may result in removal from the lead program.
Ongoing Responsibility: Once a lead is assigned to you, it becomes your responsibility to maintain contact until they are ready to engage a transaction coordinator. This involves regular follow-ups through phone calls or in-person meetings, as feasible.
Supportive Marketing Efforts: In addition to your personal follow-ups, assigned leads will be included in our email campaigns and other company-level follow-up sequences. Targeted marketing efforts will continue to nurture these leads, enhancing the opportunity for conversion.

Lead Sources:

Online Marketing: Targeted campaigns reaching individuals actively seeking real estate services through various online platforms.
Client Referrals: Leveraging our network of satisfied clients to generate referrals.
Real Estate Partnerships: Collaborating with real estate firms and agents to gain leads through professional connections.
Industry Events & Webinars: Engaging with potential leads at real estate industry events and informative webinars.
Event Sponsorship: Sponsoring local and statewide events and programs to increase brand visibility and lead generation.
Affiliate Programs: Utilizing affiliate partnerships to expand our reach and generate leads.
Cold Outreach: Implementing cold call and email campaigns to proactively reach potential clients.
Social Media Marketing: Utilizing social media platforms for targeted lead generation and marketing efforts.

These ongoing efforts are dedicated to ensuring a steady stream of leads for our transaction coordinators.

Your Role as a TC:

Your role is to periodically check in with these leads, building a relationship and understanding their specific needs. This personal touch, combined with our structured marketing support, maximizes the chances of successfully converting leads into clients.

By participating in our Lead Generation Program, you are empowered with resources to expand your client base while maintaining the high standards of service and professionalism that AIDE stands for.

Space is limited based amount of coordinators on program and influx of incoming leads and transactions.

Protocols.

The Opportunity.

A Path to Professional Excellence

Discover a unique opportunity at AIDE, where we're dedicated to enriching the lives of real estate support and administrative professionals. Our mission is to unite a skilled team, defined by shared training standards and a profound understanding of their roles. At AIDE, it's not just about individual growth; it's about setting a new industry standard and fostering an organization that champions development and excellence. Join us and be a part of a team that doesn't just help you grow your business but also ensures you uphold the highest standards in client relations and business practices.

Accelerate Your Career Path

For experienced transaction coordinators, AIDE presents an extraordinary opportunity to accelerate your professional growth. Building a successful, full-time transaction coordination business can be a lengthy and challenging process, often taking many years, with many never reaching their desired level of success. Our lead generation program is designed to provide a significant boost, helping you grow your business more efficiently and effectively.

For individuals who are newer to the real estate industry, AIDE is the perfect place to begin your journey. Our comprehensive training program guides you from being an assistant to becoming a proficient transaction coordinator. Through structured training and mentorship, we focus on organization and structure, equipping you with the skills needed to excel in this role and eventually manage your own successful business.

A Community Focused on Growth and Service

At AIDE, we believe in the power of community and teamwork. We are looking for individuals who are passionate about being part of a collaborative environment, keen to utilize our resources and be a part of our community. Excellence in service is our cornerstone, and we strive to cultivate this in every team member. While we provide support and guidance on communication and service standards, a natural inclination towards outstanding customer service is essential. If you are enthusiastic about delivering high-quality service and keen on responsive communication, AIDE is where you can turn your aspirations into reality. Join us and be a part of an organization that’s making a meaningful impact in the real estate industry.

Apply.

If you're excited about the prospect of joining our team at AIDE and are ready to take the next step, here's how you can apply:

Send an Email: Please initiate your application by sending an email with your resume to support@aide-re.com.
Provide References: Include references from three active or past clients you have worked with. Make sure to provide both their email addresses and phone numbers. These references are crucial as they help us understand your work history and the impact you've made in your professional relationships.
License Verification: Submit a copy of your license printout from the Department of Real Estate (DRE). It's perfectly fine if your license is currently held as active with a brokerage. This step is important for verifying your credentials and ensuring compliance with our standards (if you are in the process of obtaining your license please provide verification)
Anwser the following questions:

What are your long-term goals in the real estate industry, specifically in terms of building your own transaction coordination business?
Could you briefly describe your journey in the real estate industry so far? What key experiences have shaped your career as a transaction coordinator?
What motivates you to grow and succeed in the transaction coordination field?
How do you envision success in your role as a transaction coordinator, both in the short and long term?
What strategies or approaches do you believe are crucial for your success? How to you define success?